SportsEngine HQ & Memberships
Alix Montoya - Director of Region Services
alix@cevaregion.org
or
Ashley Waggoner - Director of Operations
ashley@cevaregion.org
AES Registration & Accounts
Cody March - Executive Director
cody@cevaregion.org
STEP 1 - SET UP YOUR SEASON & BUILD YOUR TEAMS IN SPORTSENGINE
STEP 2 - BUILDING & SHARING ROSTERS IN SPORTSENGINE
VIDEO TUTORIALS FROM USAV & SPORTSENGINE
CREATE A NEW CLUB ACCOUNT IN AES (ONLY FOR CLUBS WHO DON'T HAVE EXISTING AES ACCOUNT)
Note - only the participants that are assigned to your club in SportsEngine will be imported into AES through this process. If participants have not been sent & accepted a club assignment in SE for this season, they will not be imported.
These are simplified instructions & videos for parents/guardians on the most common functions they will complete within the USAV MMS
CREATE AN ACCOUNT, LOGGING IN & MY SE OVERVIEW
Important reminders for creating new accounts in SportsEngine (applicable primarily to those who have never had a membership before):
Clubs must send an "invitation" to a member in order for that member to be able to show up on a roster. This can be done in two ways:
1) Club sends an invitation to join after a membership purchase has been completed.
2) Club sends a direct club assignment via a link from their HQ, that is specific to a certain type of membership. Participant uses that link to purchase the membership and is automatically assigned to the club once the purchase is complete.
Rostering
To roster a participant:
Rostering Adults
When adding adults to your roster, make sure:
Club Assignments
When in doubt, contact our office and we'll help you get club assignments sent to the right places. You cannot send club assignments until after tryouts.
Errors
If you see a red triangle next to a name on a roster, there is an error. The first thing to check is if you have duplicate profiles of an individual in your directory, and the incorrect profile was added.